Your back-office partner for success
Administrative Support for Construction & Labour Hire Businesses
Assistants Under The Sun helps busy construction and labour hire business owners reduce administrative workload, stay organized, and focus more on running projects and growing their business.
Imagine a business, without the chaos.
Protect your time
Reduce stress
Increase productivity
Focus on high-value work
Average client saves 8–20 hours per week and closes their month in days, not weeks.
Ready to Transform Your Operations?
Let's explore how Assistants Under The Sun can support your construction and labour hire business while you focus on what matters most.
Tired of doing it all? We’ve got your back.
Imagine having more time to focus on winning projects, leading your team, and growing your business—without the admin burden. Stop doing everything alone. Let us handle the details while you build, lead, and scale with confidence.
See the Transformation
This is what happens when a construction business owner stops managing admin and starts growing their business with our support.
The Problem
Drowning in paperwork and invoices
Chasing timesheets constantly
Disorganized systems and chaos
Spending nights on admin work
Missing business growth opportunities
We Step In
Professional administrative support
Timesheets collected and organized
Invoicing and compliance handled
Systems organized and streamlined
Reliable, remote, always available
The Result
Everything organized and on track
10-20 hours of time back each week
No more evening admin work
Focus on projects and growth
Peace of mind and reduced stress
Why Construction & Labour Hire Companies Work With Us
Industry-Focused Support
We understand the administrative challenges construction and labour hire companies face, from timesheet management to worker scheduling
Reliable Remote Assistance
Our trained virtual assistants provide consistent, dependable support so your operations stay organized and efficient.
Cost-Effective Support
Hiring a full-time office administrator can be expensive. Virtual assistants provide the support you need without the cost of additional in-house staff.
More Time for Your Projects
By outsourcing administrative tasks, you can focus on managing your team, delivering projects, and growing your business.
Powering your business with expert admin tools
Our Services
What we will handle for you
Full-stack remote support for lean teams
Choose the specific administrative tasks that take up the most time in your business. We handle them so you can focus on projects and growth.
Administrative Support
Comprehensive administrative support to keep your business running smoothly.
Email and calendar management
Data entry and document organization
Client communication support
File management and reporting
Timesheet and Scheduling Support
Streamlined timesheet and worker scheduling management.
Collecting and organizing worker timesheets
Tracking worker hours
Coordinating worker schedules
Updating job assignments
Invoicing and Payroll Preparation
Efficient invoicing, tracking, and payroll support.
Preparing weekly invoices for contractors and clients
Tracking unpaid invoices
Organizing payroll information
Supporting financial record keeping
Worker Compliance and Document Management
Organized compliance and document management for your workforce.
Organizing worker certifications and licenses
Tracking document expiry dates
Maintaining compliance records
Managing safety documentation
Operations and Workflow Support
Operational excellence through organized workflow management.
Worker database management
Job request coordination
Project documentation
CRM updates and data tracking
Automation Support
A dedicated service to take efficiency to the next level with automated workflows and systems designed for scale.
Automated timesheet tracking
Invoice reminders and tracking automation
Client onboarding workflows
Task and workflow automation
Digital document organization
Service Packages
Choose the support level that matches your season
Simple, transparent pricing in USD. No long-term lock-in—upgrade, pause, or pivot as your business evolves.
Need a custom blend of bookkeeping, admin, and launch support?
Reclaim 40+ Hours Every Week
Construction and Labour Hire businesses lose countless hours to manual admin. Here's what that reclaimed time could mean for your business.
40+ hrs/week saved
Eliminate Manual Scheduling
Auto-generate crew schedules, send reminders, and handle last-minute changes without phone tag or spreadsheets.
85% less reporting time
Instant Job Costing
Track labor hours, materials, and equipment costs in real-time. Generate reports with a single click.
100% inventory visibility
Smart Inventory Control
Track materials across job sites, get low-stock alerts, and prevent theft or shrinkage with automated checks.
24/7 client updates
Automated Client Communication
Send progress updates, photos, and invoices automatically. Keep clients informed without lifting a finger.
60% fewer compliance issues
Safety & Compliance Made Easy
Digital checklists, automated safety logs, and reminder systems keep your crew compliant and your liability low.
1 app to learn
Works on Any Device
Field workers use phones, office staff use computers. Our solutions work everywhere with zero training needed.
About Assistants Under The Sun
A global team built to support founders in every time zone
We grew Assistants Under The Sun after watching brilliant founders stall their growth because of messy books and overflowing inboxes. Today, our fully remote team spans multiple countries and time zones, so there is always someone under the sun keeping your operations moving.
- Team members with backgrounds in accounting, operations, and customer success.
- Experience across coaching, agency, eCommerce, and B2B service models.
- Documentation-first culture—every task we take on becomes a repeatable process.
Our promise: clear communication, reliable delivery, and no drama. If we say it will be done, you can consider it handled.
Questions founders ask before handing us their back office
If you don’t see your question here, bring it to your discovery call—we’re happy to talk through the details.
Which countries do you support?
We work with clients globally. Most of our clients are based in UK and Australia. For bookkeeping, we specialize in systems like Xero and QuickBooks Online and collaborate with your local CPA or tax professional to ensure compliance.
Do I get one dedicated assistant or a whole team?
You get a dedicated primary assistant/bookkeeper plus access to our internal team for coverage and specialized tasks. That means you always have a point person who knows your business and a bench behind them so nothing stalls if someone is out.
How quickly can we get started?
Most clients start within 1–2 weeks. After our discovery call, we confirm scope, send over onboarding next steps, and then move into your 14–30 day onboarding sprint depending on your package and complexity.
What tools do you work in?
We’re tool-agnostic and comfortable in systems like Google Workspace, Microsoft 365, Slack, Asana, ClickUp, Notion, Xero, QuickBooks Online, Stripe, PayPal, and more. If you have a custom stack, we’ll document and adapt to it during onboarding.
Is there a minimum commitment?
We recommend a 3-month initial runway to get the most value, but we don’t lock you into long-term contracts. You can pause, scale down, or scale up your package with 30 days notice.
Contact / Book a Call
Ready to get the support you need? Let’s talk
Ready to take the stress out of your daily operations? We’re here to help construction and labour hire businesses like yours stay organized, efficient, and focused on growth.
Free 30-minute discovery call
No hard sell—just clarity on your options
You’ll leave with 1–2 concrete next steps
Tailored recommendations for your business setup
Focused on helping you save time and reduce stress
Simple, straightforward process from start to finish
Prefer email? Reach us at [email protected] and we’ll respond within one business day.
Share a few details and we’ll take it from here
We’ll review your answers and send a booking link for a time that works in your time zone.
Helping construction and labour hire businesses stay organized and focused on growth.
